Approved Minutes of 19th September 2014

ROYAL WELSH YACHT CLUB

Approved Minutes of the Meeting of the Management Committee

held at Porth yr Aur on Friday, 19th September, 2014 at 8pm

1. Members Present

Brian Roberts Commodore

Neville Roberts Immediate Past Commodore

Barry Powell Vice Commodore

Sarah Roberts Rear Commodore

Andrea Roberts Hon. Secretary

Malcolm Jones Hon. Treasurer

Mo Judge Hon. Membership Secretary

Louise Messenger

John Judge

Peter King

2. Apologies for Absence

Bethan Hughes Rowing Secretary

Ednyfed Hudson Davies

Margaret Crozier Deputy Treasurer

Debbie Parsons

3. Approval of Minutes of Meeting held on 25th July 2014

Proposed: Sarah Roberts

Seconded: Barry Powell

Approved

4. Matters Arising

Rowers v Yachties – to take place on 25th October

Snooker Table Sale notice to be sent out by Hon. Secretary.

Working party – see Rear Commodore’s report. Another working party needed before

Porth yr Aur is used for the wedding reception Sarah Roberts to send and email

5. Declaration of Conflicts of Interest

None Declared

6. Reports from Officers

A. Commodore

Lots of things have happened over the summer so what I can remember are:

The Architects Report.

We have seen the draft report and it was very good to see that the roof not falling on our heads. CADW have insisted on a archaeologists report which is also underway with people taking pictures and such of the garderobe.

The walls have been cleaned and look better.

The gents has now got hot water

The bar has had a face lift with new pumps and cask beer. The cellar has also had work done to bring it up to standard.

With our new cleaner in place, the club is looking good and you can see your face in the cannon, even they have been cleaned.

I have been to the WYA Regional Meetings (report given to the sailing committee.

Trailer. On Friday morning Martin, Brian and Sarah went to a weighbridge and found the weight of the double trailer with two boats.

Trailer, boats and Landrover 2980kg
Landrover 2320kg
Two boats and trailer 660kg

Along the way we also purchased a trailer board!

Information from WSRA website.

Category B licenses are eligible to tow provided the gross weight of the towing vehicle is under 3500kg and the trailer is no more than 750kg gross. Single/double Celtic trailers are rated at 750kg max because any higher and you need assisted braking etc. (much more expense and not really ideal if you’re dipping it in salt water every week).

In short we are ok to tow!

B. Vice Commodore

At the meeting on Wednesday 17 th September 2014, we discussed the building of a day boat. An approach to the Harbour Trust would be made for use of one of the existing buildings to build a vessel under cover. Also any costs incurred to make the property secure.

Tesco Charity Trust grants to be investigated. Agreed to go ahead Registration of potential crew members to be entered in the bulletin WYA to be approached regarding talks on club racing.

Investigation into the development of a forum page on the Website. Other matters discussed can be read in the minutes of the meeting

C. Rear Commodore

Events part of and meetings attended:

With Peter took part in the Regatta in the Yole.

Attended Regatta events at the Royal Anglesey.

Took up the free offer of a day sail through WYA from Deganwy.

I attended the yearbook meeting.

Was part of a small crew who attended the Boathouse Race at Towy and Solva League
Race. We were made very welcome and offered spaces in each race. I have emailed WSRA suggesting that a WSRA or Club ‘free boat’ is offered to individuals who come from other teams and wish to make up a composite crew. This would encourage more rowers to travel to races.

I helped out the Open Doors crew with the setting up of the marquee and taster sessions and printing out the history of the club (a copy of this is in a folder on the window sill)

I am in contact and have met the couple who are holding their reception at the Club to finalise details.

Working party

Working party work has been continuing this month and special thanks to Brian and Barry for setting up hot water in the gents.

Volunteers and paid staff

Thanks to the volunteers who have continued to cover Mondays and Tuesdays. I propose asking Dale to cover Mondays from October onwards. This will enable him to keep his hours up in the winter months. I propose continuing to cover Tuesdays with volunteers and will keep tabs on how many use the club on Tuesdays during the winter.

Proposal by Sarah Roberts that we continue to open 5 days a week with Dale covering Mondays in addition to his current days.

Seconded by Nev Roberts

Agreed

Les has now left hospital and is recovering at home. Our best wishes go to him. I am awaiting a sick note.

D. Hon. Secretary

I met with Peter King and he has now taken over the responsibility for the website.

For information, I was in discussion with our insurers regarding our Regatta cover and found by chance that although our insurance policy states a number of events we either organise, or take part in, they also rely on the Yachting, Rowing and Social Programmes contained in our Yearbook for insurance purposes. To cover events which are not contained in the Yearbook and which are organised after publication of the Yearbook, I have made arrangements to send our insurers a copy of the Hon. Secretaryʼs weekly
email and the monthly Bulletin. We must also see that our insurers have the Yearbook at the start of the year and that we correctly advertise all “extra” events via our regular emails. At present we donʼt always include rowing events and I understand that not all rowing events are covered by the WSRA insurance. Therefore, will you please advise me when the rowing events are taking place so that they can be properly advertised.

The reason why I was checking on our insurance is that I was contacted by Richard Booth of the Regatta Committee.

Apparently we are not insured with the same company as all the other yachting clubs involved in the Menai Strait Regatta and the committee wanted to ensure that we were properly covered for the regatta.

E. Hon. Treasurer

Financial Position:

Business Account: £1354.88

Subs Account: £223.80

Investment Account: £37.070.45

Within the total at the bank there is £8555 grant money

I am busy preparing to hand over our annual financial to our accountant – again I am heavily indebted to the sterling work of Margaret Crozier. The accounts will go to the accountant in the second week of October.

Barry Powell to contact Jack “Gunner” regarding shots used at regatta so that we can invoice the Sailing Club.

F. Hon. Membership Secretary

1. Total Number of Members:

226 (after removal of resignations/non-renewal)

2. New Membership Applications

• Eirwen Edwards – Social – Proposed by Malcolm Jones; Seconded by Mo Judge
Agreed

• Ieuan Wyn Roberts – Social – Proposed by Malcolm Jones; Seconded by Mo Judge
Agreed

• Simon Clarke – Full – Proposed by Andrea Roberts; Seconded by Sarah Roberts. Owns a small yacht (Contessa 32) moored in Conwy and has been a keen UK sailor of dinghies and yachts for the last 15 years with qualifications up to RYA Coastal skipper

Agreed.

3. Resignations/Non-renewals

None

4. Deaths

None known

5. Other Activities

Open Doors – another successful open day with approx. 200 visitors plus rowing taster sessions resulting in two probable new full member applications.

Yearbook – progressing slowly awaiting material for articles and regular features. A “Sponsors” reception is planned for 24 th September with invitations to existing advertisers and potential new advertisers.

Dinner Dance – have met with organiser at Vic Hotel. They have agreed to hold price of food as last year but there will probably be a slight increase in price of wine. Band has confirmed so all as tried and tested formula.

G. Hon. Sailing Secretary

See Vice Commodore’s Report

H. Hon. Rowing Secretary

Another busy month which started with the boats meeting at PDSC for a race for the Regatta on 2/8/14. A number of teams from the Northern section of league came, these included Porthmadog, Beaumaris and Ynys Mon.

Menai Marine Week ended with a planned session of taster rows in Beaumaris, but unfortunately the weather was unkind and we had to abandon as the wind was too strong to take out beginners.

League races attended were Aberdyfi, Aberystwyth. We have now fulfilled the criteria for holding a league race next year by competing in 5 league races.

Trophies were awarded to Brian & our new member Trevor for becoming 1st in the Supavets category in a league held at Solva. Sarah took part in the Boathouse Race – a part of the Dylan Thomas celebrations.

The Pilot race was in Porthmadog on Saturday 13 th September a team competed in this race. Another boat full of rowers held taster sessions at RWYC for the Open Doors event having rowed from Plas Menai and then rowed back. Meg & Neil provided musical entertainment on land.

Two of our members were married at Bodafon Farm on Saturday 23 rd August,
congratulations to Martin and Helen. They have now returned safely from their
honeymoon.

I. Social Secretary

None elected

J. Southern Squadron

Although no-one from the Southern Squadron is present they
send their good wishes.

7. Any Other Business

There will be a Sponsors Evening on Wednesday, 24th September at 4.30pm

We need to look into having a Sponsors Webpage

We need an events so-ordinator

Outdoor Partnership – Powerboat Course in Conway on 10th and 11th October. We have 4 names for the course.

Date of next meeting: Friday, 31st October 2014 – new start time 6.30pm